PROJECT SERVICE, INC.

On-Site Administrative Assistant

 

 

JOB DESCRIPTION SUMMARY

Full time position Monday – Friday; 7:00 to 3:30.

Will provide office support to the PSI mill site supervisor and team members; reporting directly to PSI Site Supervisor

 

PRIMARY RESPONSIBILITIES

  • Tracking and reporting of hours for payroll purposes.

  • Create and track work orders.

  • Code invoices for accounts payable entry.

  • Create and modify documents using Microsoft Office software programs.

  • Maintain hard copy and electronic filing system.

  • Use internet for various functions.

  • Provide administrative support to the PSI site supervisor and team members.

  • Perform general clerical duties to include but not limited to: answering phones, photocopying, faxing, mailing, and filing.

  • Maintain confidentiality

 

ADDITIONAL RESPONSIBILITIES

  • Initiate and continue rapport with employees and site supervisor on related issues.

  • Support team in assigned project based work.

  • Other duties as assigned.

 

KNOWLEDGE AND SKILL REQUIREMENTS

  • Professional verbal communication skills including telephone protocol, with individuals at all levels of the organization.

  • Professional written communication skills to include business writing and ability to type 50 wpm. 

  • Business math/accounting principles.

  • Strong working knowledge of Microsoft Office (Outlook, Excel, Word and Access). This is normally acquired through three to five years of clerical/office experience.

  • Ability to exercise independent judgment in planning and prioritizing

 

QUALIFICATIONS

  • Must be able to pass criminal history check and drug test.

  • Must be organized, detail oriented and flexible with work and time requirements

  • Strong time management experience required with the ability to perform multiple tasks simultaneously.

  • Must have minimum of 2 years experience in an industrial setting along with basic mechanical aptitude and knowledge.

  • Ability to work in a team-oriented management environment with the ability to work independently and maintain confidentiality.

  • Must possess and develop an atmosphere of respect and credibility.

  • Must have the ability to establish a common understanding of goals and expectations within the business unit

  • Possess a commitment to safety at all times and demonstrate this commitment by their actions.

  • Must follow Company and Employee Policy Manual rules and regulations and Code of Business Ethics and Conduct.

  • Project a professional company image through in-person and phone interaction.

 

This information indicates the general nature and level of work performed by persons within this job classification.

It is not to be interpreted as a comprehensive inventory of all the duties required to perform the job.

Additional duties may be required to perform the job effectively.

 

 

 

Interested individuals are asked to fill out an application: