Office Support - Iron Mountain, MI

JOB DESCRIPTION SUMMARY

Full time position Monday – Friday; 7:30 to 4:00.

Will provide office support to the PSI management team and report directly to the Office Manager.

 

Roles and Responsibilities:

  • Coordinate and maintain records for employee payroll, benefit and personal information.

  • Provide backup help in the hiring process with setting up fingerprinting appointments and performing background checks.

  • Code invoices for accounts payable entry.

  • Perform associated billing to customers

  • Review accounts receivable and contact customers when appropriate.

  • Initiate and continue rapport with employees and site supervisors on payroll related issues.

  • Create and modify documents using Microsoft Office software programs.

  • Perform general clerical duties to include but not limited to:

    • answering phones, photocopying, faxing, mailing, and filing.

  • Provide administrative support to the PSI Management Team.

  • Help with uniform inventory orders and distribute accordingly.

  • Maintain hard copy and electronic filing system.

  • Use internet for various functions.

  • Support staff in assigned project based work.

  • Other duties as assigned.

Knowledge and Skill Requirements:

  •  Professional verbal communication skills including telephone protocol, with individuals at all levels of the organization.

  •  Professional written communication skills to include business writing and ability to type 50 wpm. 

  •  Proficient with numbers and mathematics.

  •  Strong working knowledge of Microsoft Office (Outlook, Excel, Word and Access). This is normally acquired through three

        to five years of  clerical/office experience.

Qualifications:

  •  Must be able to pass criminal history check and drug test.

  •  Must be organized, detail oriented and flexible with work and time requirements

  •  Strong time management

  •  Ability to perform multiple tasks simultaneously.

  •  Ability to work in a team-oriented management environment and to work independently

  •  Maintain confidentiality.

  •  Must possess and develop an atmosphere of respect and credibility.

  •  Must have the ability to establish a common understanding of goals and expectations within the business unit.

  •  Possess a commitment to safety at all times and demonstrate this commitment by their actions.

  •  Must follow Company and Employee Policy Manual rules and regulations as well as comprehending and disseminate information to

        employees and management.

  •  Must follow Code of Business Ethics and Conduct rules and regulations as well as comprehending and disseminate information to

        employees and management.

  •  Project a professional company image through in-person and phone interaction.

 

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification.  They are not to be constructed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified.  All personnel may be required to perform duties outside of their normal responsibilities from time to time.

 

 

Interested individuals are asked to complete a job application: